General questions of exhibitors

Current information on electronica 2020 in connection with the corona virus

Status: August 10, 2020

1. It is our top priority to deal with this situation responsibly. We are therefore in close contact with the responsible authorities and take their recommendations into account with regard to the implementation of events. From a current perspective, electronica 2020 will take place: In a more compact format at the Munich exhibition grounds, extended by a virtual extension. We will inform you about the digital formats shortly.

We will send out the new placement offers by 14 August. You will then have until 28 August to confirm the offer.

If the exhibitor cancels his participation for electronica 2020, he must pay 25% of the participation fee, notwithstanding the General Terms of Participation, regardless of whether his stand space can be sublet or not. In case of electronica 2020 getting cancelled, the participation fee already paid will be refunded. The agreed fees are to be paid for services booked already provided.

In order to give you the opportunity to implement the necessary precautions for stand construction, we will waive the openness rule for electronica 2020. This rule states that "it is permissible to erect closed walls if they do not take up more than 70 % of the total length of the respective stand side, and completely closed walls may not exceed 6 m in length".

For electronica 2020, you are free to adapt your stand construction to the current situation. Nevertheless, we ask you to keep your stand construction as open and friendly as possible.

All exhibitors at electronica 2020 will be granted Corona support: as a sign of solidarity in economically challenging times.

The amount of the Corona support depends on your participation fee (stand space) mentioned in the corresponding admission invoice. We will contribute 20 percent of the invoiced amount. For this purpose, we will issue a one-off credit note after final invoicing. This credit will be issued under just one condition: Your participation at electronica 2020 as an exhibitor.

Messe München GmbH, in cooperation with the government of the Free State of Bavaria, is currently developing bespoke health and safety protocols that will allow us to ensure the success of electronica despite the COVID-19 pandemic. In order to host electronica 2020 at the Munich exhibition center, the following safety goals must be achieved:

  • Maintenance of safe distances
  • Comprehensive hygiene and health protection standards
  • Contact tracing protocols in compliance with the specifications of the Robert Koch Institute (Germany's national public health institute)

You can find further documents here

The Munich hotel industry has assured us flexibility in terms of cancellation dates. For example, the "Munich Hotel Alliance"—an association of the leading hotels in Munich—has

adjusted its cancellation conditions for trade fair group contingents for electronica:

  • Existing direct group bookings can be cancelled free of charge up to two months before the trade fair if the trade fair is cancelled.
  • If the free cancellation period has already expired, exhibitors are requested to discuss contract changes individually with the respective hotel.

We are still in discussions with other hotel associations and will inform you as soon as we have achieved similar positive results.

After the placement offers have been sent out, you will have the opportunity to accept the stand space or, if you do not like it, to reject it. If the placement proposal is rejected, the legal claim to the stand space offered expires.

Current information from Messe München on developments relating to the corona virus can also be found on the Messe München website.

General questions about the trade fair and the exhibition network

electronica in Munich is the International Trade Fair for Electronic Components, Systems and Applications and, therefore, the world's most important industry gathering. electronica depicts nearly the entire electronics industry. It has been held in Munich every two years since 1964 and is a key element in the network of electronics trade fairs of Messe München. The network consists of the leading international trade fairs electronica and productronica in Munich as well as regional trade shows in China and India. SEMICON Europa will take place at the same time as electronica 2020 as co-located event.

electronica worldwide

electronica sends out a newsletter on a regular basis that informs you about all the topics that pertain to the fair itself and to the electronica network.

You can subscribe to the newsletter free of charge here.

Visitors

Tuesday–Thursday, November 10–12, 2020: 09:00–18:00
Friday, November 13, 2020: 09:00–17:00

Exhibitors

Tuesday–Thursday, November 10–12, 2020: 08:00–19:00
Friday, November 13, 2020: 08:00–end of dismantling

Press representatives (opening hours of Press Center)

Monday, November 9, 2020: 09:30–16:00
Tuesday–Thursday, November 10–12, 2018: 08:30–18:30
Friday, November 13, 2018: 08:30–17:30

electronica
Company
Hall and stand number
Am Messesee 2
81829 München
Germany

Please make sure that someone who is authorized to accept delivery is available at your stand during the expected time of delivery.

Free WiFi service is available to visitors throughout the trade-fair center and in the halls. Once you have entered the access code, you may use it for one day and for a data volume of up to 50 MB. Here you will find additional information about using the visitor WiFi.

Due to the above limitations, we recommend that exhibitors order a LAN connection for their stands.

Generally speaking, smoking is prohibited in the exhibition halls. Please smoke only in designated smoking areas.

No, according to Messe München´s house and user rules it is not allowed to bring animals onto the exhibition grounds with the exception of guide dogs and other assistance dogs.

Questions about application and application process

Companies can use the online registration form for exhibitors at our website to register for electronica 2020. Just log in using your log-in data or register again. The user name is the e-mail address of the contact person in your company nominated as the one responsible for organizing your participation; the password was then freely chosen by your company.

If you are not registered yet or if the contact person has changed, please register anew. Following the registration, the system will then guide you through the process step-by-step, you save your entry with “Create” and send the application to us with “Submit”. Once successfully registered, you are sent an automatic confirmation e-mail with a PDF version of your application.

The early-bird deadline for main exhibitors was November 29, 2019, and for co-exhibitors May 11, 2020.

If your contact person has changed, you will need to re-register.

If your contact person changes after you have already applied for electronica, please re-register and contact the project team. You will not need to apply again; the project team will merge the two accounts for you.

No. Subaccounts can only be set up for the exhibitor shop, not for the registration account.

If you have not already done so, please check your spam folder first. If you still cannot find the email, please contact projektleitung@electronica.de .

No costs are incurred if the cancellation occurs after the exhibitor submitted the application and before the exhibitor confirms the stand proposal that we send out.

If the stand can be re-rented to a new exhibitor, the cancellation fee is 25 percent of the participation fee. If it is no longer possible to re-rent the stand area, 100 percent of the participation fee will be charged. Please also refer to the General Conditions of Participation under "A 5 Termination of Contract".

If the stand can be rented to a new exhibitor, the cancellation fee is 25 percent of the participation fee. If it is no longer possible to rent the stand to a third party, the exhibitor will be charged 100 percent of the participation fee. Additional information is also available in the General Terms of Participation under “A 5 Cancellation of contact”.

Since end of April 2018 each exhibitor receives the stand proposal for electronica 2018 after his registration. We have put together additional information and a list of deadlines in the section “Dates and Logistics”.

We have put together additional information and a list of deadlines in the section “Dates and Logistics”.

The application applies to stand space only at electronica. Additional fees such as the AUMA fee, the waste-disposal fee and the advance payment for services are described in the FAQs.

Questions regarding incurring costs

The admission invoice includes the mandatory communication fee (1), the AUMA (Association of the German Trade Fair Industry) fee and the mandatory waste disposal fee at the trade-fair center during the fair. When you submit your application, you also agree to make a down payment for any services that you order.

Any services that you need such as stand construction and related furnishings / equipment (such as partitions, carpeting, electricity) as well as exhibitor passes and advertising materials can be ordered for a fee through the Exhibitor Shop. We will automatically inform you as soon as the online order system becomes available.

The Association of the German Trade Fair Industry (AUMA) protects the interests of the German trade-fair industry with an extensive range of programs and services. In return, it charges all exhibitors a fee of EUR 0.60 (net) per square meter of rented exhibition space. Messe München invoices exhibitors for this fee and passes it along directly to AUMA. This is a customary practice among organizers of trade fair and exhibitions in Germany. Information about AUMA is available here: www.auma-messen.de

A fixed-rate advance payment of EUR 20 (net) per square meter of rented exhibition space is included in the admission invoice for services such as electricity, water and telephone connections. This advance payment does not depend on the existence or size of any order(s) actually placed. After the fair, the advance payment will be applied to the cost of actually ordered services in the final invoice.

The mandatory fixed-rate waste-disposal fee for the set-up and dismantling as well as the duration of the fair covers the costs of disposing of waste that collects at the exhibitor's stand during the fair itself. This fee is EUR 4.00 per square meter of stand space plus VAT. Waste disposal must comply with the provisions of Section 6.1 of the Technical Guidelines.

The communication fee of EUR 810 includes the basic entry (1) (print, online and mobile) ias well as one copy of the printed catalog (available at the fair while supplies last) and other communication services.

(1) The basic entry includes the following:

  • Alphabetical exhibitor directory: Company name, street, postal code, city, country, telephone and fax numbers, e-mail and Internet addresses, teaser text (approx. 150 characters) plus company description (approx. 800 characters) in German and English, hall and stand numbers
  • Application directory: Two entries with company name, hall and stand numbers
  • Products and services directory: Two entries with company name, hall and stand numbers
  • Hall diagram (only exhibitors with their own stand): Company name, hall and stand numbers
  • Social media links, entry in the Visitor Guide, participation in Matchmaking, listing of contacts.

Summary about the increase of the communication fee

Questions about stand space and additional services

The minimum size of a stand at electronica is 20 square meters. As a rule, smaller stands are not possible due to the grid system in the halls. So-called combination packages in specific exhibition sectors are an exception. They call for stands that are 9 square meters or 12 square meters in size. However, these packages are only available in the indicated exhibition sectors and can only be booked by companies whose primary area of activity falls under those categories. Another exception is the New Exhibitor Package, which has a stand size of 16 square meters. This offer is available to companies exhibiting at electronica for the first time.

Additional information about combination packages

There are various complete stands to choose from for electronica.

Complete stands starting at 20 square meters are available from our partner MEPLAN. Some stand packages are theme related and only available in specific exhibition sectors, while other stand packages are available in all exhibition sectors. Additional information is available in the “Plan your stand” section of the website.

Whether it comes to help building you stand, exhibitor passes or advertising materials, electronica has a diverse range of additional services for exhibitors. Details are available in our Exhibitor Shop, where you can also conveniently order these services online.

Exhibitors receive a certain contingent of free exhibitor passes for their stand for the duration of the fair. If their stand is up to 20 square meters in size, they receive 3 passes. If their stand is larger than 20 square meters in size, they receive one pass for each additional 20 square meters or portion thereof. Starting at a stand size of 161 square meters, they receive two passes for each additional 20 square meters or portion thereof.

Exhibitors who book a combination package in one of the Focus Areas receive two passes per stand.

Additional exhibitor passes will be available as of mid-2020. Exhibitor passes must be personalized. They are only intended for stand personnel and can be ordered through the Exhibitor Shop. They may not be passed on to third parties. In the event of unauthorized use, Messe München is entitled to confiscate the exhibitor pass.

Please note:
Having co-exhibitors/additionally represented companies at your stand does not increase the number of exhibitor passes. Exhibitor passes do NOT entitle the holder to use public transportation services provided by MVV (Munich Transport and Tariff Association) free of charge.

A printed voucher or an online voucher for a one-day ticket is a free admission voucher for your customers that you can order in our Exhibitor Shop. You can use these vouchers for professional invitation and contact management, i.e. as an added incentive for your customers to visit your exhibition stand.

Exhibitors have access to an unlimited number of vouchers (online or print)! Invoicing is based on the number of vouchers that are actually used. You only pay for vouchers that are actually redeemed to attend the fair. The total number of vouchers for which you will be charged is limited to three tickets per square meters of confirmed stand space.

Co-exhibitors still need to apply through the main exhibitor. The main exhibitor receives an appropriate link which can be used to apply as co-exhibitor on his stand.

All co-exhibitors enjoy the same benefits as main exhibitors, i.e. they are listed as independent exhibitors in the exhibition catalog and the online exhibitor directory.

A co-exhibitor is any company that has its own personnel and its own products or services on display at a main exhibitor's stand. That includes companies from the same group of companies as the main exhibitor and subsidiaries. The form must be signed by the main exhibitor.

Your success is important to us! The electronica Team would be pleased to advise you and provide any support that you need planning for and participating in the fair:

electronica team

Additional information about many of our services for exhibitors is available in the “Plan your stand” section of the website.

In our Exhibitor Shop, you can conveniently order marketing and various other services online.

Questions about the stand building

If you have questions of a specific technical nature, please contact our Exhibitor Technical Services Team.

Stand-building guidelines for electronica 2020 and information about stand safety such as fire protection can be found in the Technical Guidelines of Messe München GmbH.

No. For safety reasons, cables and lines may only be installed by technicians who work for Messe München GmbH or its official service partners.

Details about setup and dismantling times are available here.

If there are questions about the borders of your stand, please contact the responsible member of the Exhibitor Technical Services Team. He/she will either solve the dispute directly or have the stand space measured again.

To maintain electronica’s character as a communications platform and working exhibition, we would like to take this opportunity to point out the following regulation for electronica 2020:

Messe München GmbH is entitled to stipulate changes in stand design in this context. Stand designs can only be approved if the open sides of the stand have a uniformly open design. Erecting closed walls is permitted, provided they do not take up more than 70 percent of the stand side in question, and completely closed walls may be no more than 6 meters in length. A closed length of wall measuring 6 meters must be followed by an opening that is at least 2 meters wide. This rule does not apply if the wall concerned is set back from the stand perimeter by at least 2 meters. The rear side of the walls of your stand that are more than 2.5 meters high must be of a neutral design, white, smooth, clean and free of installation materials.

As a rule, our Traffic Guide should answer all of your questions. As soon as it is finalized, you can download it from our website. If you have additional questions, please contact the Traffic and Safety Department.

  • Actions involving fire hazards such as fires emitting sparks (fire wood, charcoal, etc.) are strictly forbidden on the entire trade-fair grounds.
  • For fire-safety reasons, the use of liquefied petroleum gas (e.g. patio heaters) is prohibited due to the size of the exhibition proximity of the stands. The use of electrical cooking appliances is recommended for the preparation of food.
  • Pyrotechnic effects are prohibited on the entire grounds.
  • The use of compressed gases is only allowed for demonstrating exhibits; the use must be restricted to a minimum. Only the quantity required for a single day may be kept on the grounds. If compressed gas is used, Exhibitor Technical Services must be notified in writing indicating the amount to be used (Form 1.2 - accessible via the exhibitor shop). We reserve the right to stipulate additional requirements.
  • Flammable liquids are to be kept to a minimum. Only the quantity required for a single day may be kept on the grounds. If flammable liquids are used, Exhibitor Technical Services must be notified in writing indicating the amount to be used (Form 1.2 - accessible via the exhibitor shop). We reserve the right to stipulate additional requirements.
  • Escape and rescue routes must be kept free, both within and outside your own area. Within the stand, lines of sight are required for meeting rooms and lounges. Please also remember in your planning to arrange for corresponding storage and logistics areas for your catering, so as not to block escape and rescue routes within your stand.

  • If there is compliance with the following requirements, Messe München GmbH need not approve a plan (cf. Technical Guidelines, number 4.2ff)
  • If your stand and advertising heights are less than 3.00 meters, your stand is smaller than 100 square meters and you are not planning to build a cover over your stand, you do not need to submit plans for approval.

    Stand designs differing from the above-mentioned requirements must be submitted for approval no later than six weeks before the official beginning of setup with scaled stand-design plans (floor plan, view, and drawings) to Messe München GmbH, TAS Department (by e-mail, as a PDF file or by regular mail). In addition, multi-story stands and special structures (e.g. bridges, stairs, cantilever roofs, galleries, etc.) are subject to approval on principle. You can find additional information about the “building regulations” in Form 1.3.

    For stands at the outdoor exhibition site, we require structural analysis verification for all structures/fixtures that are 5 meters or more in height.
  • Unsecured loads above people are not permitted. Loads (e.g. weighting materials) must be in non-combustible material and secured using a force-locked connection.

  • Machines exhibited at trade fairs in Germany must generally comply with the requirements of the national implementation of the EC machinery directive (2006/42/EC) with regard to construction and equipment. Exhibits without CE markings must be provided with a clearly legible sign that indicates that they do not meet the requirements of European product-safety laws and can only be purchased in countries within the European economic area if compliance with the corresponding provisions is made.
  • Additionally, compliance is required with the requirements for occupational safety in the operation of machines and equipment, the Occupational Safety and Health Act and the Ordinance on Industrial Safety and Health.

Please note that, for safety reasons, cranes, fork-lift trucks and working platforms may only be used if they are provided by the competent service partners of Messe München GmbH pursuant to our Technical Guidelines No. 5.2. An overview of our contractors is available in our Exhibitor Shop.

Pursuant to the Technical Guidelines No. 2.5, Messe München GmbH or the security service contracted by it for the exhibition grounds provides guards at the gates and on the exhibition grounds. However, we cannot guarantee complete guarding and surveillance of the grounds of the trade-fair center. Exhibitors must arrange for security guards for their stands, exhibition goods and other objects at their stands, if required. Corresponding order forms are available in our Exhibitor Shop. Please keep in mind that exhibits and other objects brought in during setup and dismantling times are at a greater risk.

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Information for exhibitors: Good reasons to participate, planning aids for your trade-fair success, booking stand space and services.

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International gathering for the electronics industry: This is where thousands of exhibitors present products and services that will define the future.

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Here you will find press material from electronica: press releases, videos, photos and logos.

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